What is the Policy & Procedure of the Planning Board re: Submissions?

POLICIES AND PROCEDURES OF THE PLANNING BOARD PLANNING BOARD MEETINGS

The Planning Board (the “Board”) meetings are as follows unless otherwise specified or noticed by the Board:

  • Fourth Monday of each month – regular working meeting, at which time a review of applications will occur. Review of site-specific applications and environmental issues will be discussed at these meetings.
  • Special meetings may be scheduled from time to time. These meetings are subject specific. These meetings will be noticed on the Village’s scroll and website.
  • In the event a regularly scheduled meeting of the Planning Board falls on a holiday, the regular meeting will be held the following day.
  • On the Monday prior to the meeting, the Planning Board agenda will be finalized. Applications will be scheduled on the agenda in order of submission.
  • Meetings begin at 7:00 p.m.  

SUBMISSIONS

The Tarrytown Village Code, specifically Chapters 263 (Subdivison of Land) and 305 (Zoning), outline the information/documentation that is required to be sumitted by an applicant. The deadline for submissions to the Planning Board is 18 days prior to the meeting date for initial applications and 10 days for all subsequent submissions. Twelve (12) complete assembled sets of an application must be submitted for distribution. All drawings must be folded by the applicant and be part of the assembled packet.

New applications will be placed on the agenda for Board determination of completeness. When the Board determines the materials submitted are sufficient to move an application forward, a public hearing will be schedule.

NOTICE OF PUBLIC HEARING - 305-111 OF THE TARRYTOWN VILLAGE CODE

A. All applicants, at least 10 days prior to the public hearing, shall send written notice by certified mail to all owners within 100 feet of the property and to any other such persons as the applicable Board may deem necessary, all at the expense of the applicant. Property owners entitled to notice shall be those listed as owners on the record in the Village of Tarrytown Tax Assessor's office as of the date of mailing. The written notice shall contain information equal to the notice published in the newspaper, and proof of mailing receipts must be furnished prior to the public hearing.[Amended 3-7-2016 by L.L. No. 2-2016]

B. Any person making an application is further required to erect a sign facing each public street on which the property abuts, giving notice that such application has been made and that a public hearing will be held. Such signs shall be obtained from the Building Inspector. Signs are to be displayed for a period of not less than 10 days immediately preceding the hearing date or any adjourned hearing date. The sign shall not be set back more than 10 feet from any property or street line and shall not be less than two feet or more than six feet above the grade at the property line. Said sign shall be affixed to a suitable frame which will assure visibility from the street at all times.

C. At the commencement of the public hearing, the applicant is required to file an affidavit which states that the aforementioned public notice requirements have been complied with.

(1) The affidavit shall provide the name of the applicant and the location of the property and must state the following:

(a) That he/she has read and is fully familiar with the requirements of § 305-111 of the Tarrytown Zoning Code and that in accordance therewith he/she has caused written notice to be sent by certified mail, return receipt requested, to all interested parties as directed in the Code and has caused a sign which complies with requirements of the applicable section of the aforesaid Zoning Code to be prominently displayed on the subject property in the required manner, giving notice to the public of the pending application, the date, time and place of the public hearing.

(b) That the sign has been continually displayed on the property for a period of 10 days immediately preceding the public hearing date.

(c) That he/she makes this affidavit knowing that it shall be relied upon by the appropriate officials as proof ofcompliance with the requirements of the Zoning Code of the Village of Tarrytown.

(2)The applicable Board shall not proceed with the applicant's hearing unless the aforementioned affidavit has been filed.